Model QR How to...?

How to...?

Welcome to the how to page. Find the following help topics here:

  1. How to fill out a Jig Team Request
  2. How to fill out a Purchase Order (PO)
  3. How to respond to Livecycle Requests
  4. How to submit an Inital Sample Report (ISR)
  5. How to print a drawing to scale
  6. How to submit Travel Expenses
  7. How to do CONWIPs
  8. How to Request an Interpreter to be present at a meeting

1. Jig Team Request

  1. Add request to log "\\subaru-isuzu.com\vol2\MFGENG\Car Body\Jig Team\Jig Team\Mfg. Eng Job Request Log\Mfg Eng. Job Request Log.xls"
  2. Fill out request form, save as job request number Blank Form
  3. Add to directory:

    \\subaru-isuzu.com\vol2\MFGENG\Car Body\Jig Team\Jig Team\Job Request's

  4. Print request form, attach supporting materials (i.e. drawings), give to group leader

2. Purchase Order (PO)

This applies to POs for capital and expense budgets.

  1. First, navigate to SAP Fiori PS4_500 and select Capital Purchase Orders.
  2. On the top of the page, search results can be filtered to show 'ME Body.' This will show only POs created in our department. If you've done this step once before, you don't need to do it again.
  3. To start creating a new PO, click the "Create" drop down menu and pick the "Create" option that drops down. (menu found on the top right poriton of the screen next to the settings gear cog)
  4. Project: To find the correct project number, navigate to the Budget Ledgers. The project numbers are in the names of the files (navigate into the CH2, DZ1, DZ1-T etc. folders as necessary). For example, if the project is DZ1 related, you would enter "CPDZS1" into the "Project" line.
  5. SUB-Project: The sub project numbers are written on the tabs in the ledger excel sheet. However, they are typically the Project#-01 or Project#-99, where 01 is for capital expenses and 99 is for expense items. Capital projects contain at least 1 individual item of cost over $5000 (probably) and will be assigned (a) fixed asset number(s).
  6. Detail Text: What is the project / title of the project. A detailed description will be given later in the justificaiton so do not write it here.
  7. Storage Location: 1021 (idk just always?)
  8. Department: ME Body
  9. Section GRP Leader: After department has been filled in, if you start to search for your group leader their name should come up with section manager included (SIA5237 & SIA9074 for Alan and Nick)
  10. Budget: No changes needed in this section.
  11. Delivery Date: The date you expect the ordered parts to arrive or the serivce to take place.
  12. Recipient Extension: The extension to your desk phone.
  13. Quote Number: If you recieved a quote from a vendor/supplier enter it here.
  14. Supplier: Search for the vendor/supplier, be sure to select them from the search list so it can populate with their supplier number (contact info is attached to it).
  15. Item Information: Above the box in this section, select "create" and enter the items of the quote line by line with name, part no., price, and delivery date.
  16. Attachements: Be sure to attach the quote, and the Project Info spreadsheet (this is the project justification). Other supporting materials can also be attached.
  17. If you are using a capital budget, you will need to tie each line item to a fixed asset number by clicking the arrow on the side of the line item. You will also need to add a PIS (placed in service) date.
  18. Hit "Submit for Approval"!

    19. After the invoice has been received:

  19. After the purchased item has been received or the service has been completed, an invoice should be sent to SIA. When the invoice is received you should get an email notification with a link to approve it, or you can follow this link to approve invoices (you can also search 'approve invoices' on the SAP page).
  20. Before approving the invoice, add a note in the budget ledger used above with the invoice number, invoiced amount, and the date the invoice was received. In the approve invoices page, under the vendor's name is the orginal PO number and the cooresponding invoice number. Here are additional instructions for this process.
  21. It may also be a good idea to save the attached invoice documents before approving because they are difficult to get later. This picture shows how.
  22. Now you're ready to hit approve. When you do, it will prompt to enter a message to send along to the next approver (pic).
  23. Done! Make sure to save and close the budget ledger.

    24. Instructions revised 6/10/24

3. Livecycle Request

Are you getting stange emails form livecycle@subaru-sia.com with a blank form attached? Fear not, these are requests from the packaging department for you to review new packing specs.

  1. First, you will need access to "VMware Horizon Client." If you don't have access, or it isn't installed on your computer, you'll have to submit a help desk ticket here.
  2. Once you have access, login to VMware Horizon Client... sianet\#####:password (##### is your badge number)
  3. Launch LiveCycle. This will open an internet explorer window where you will need to login again... #####:password
  4. Select the clipboard above "To Do." You should now see the open requests.
  5. For each request, you have the option to final approve, proto approve, or reject
  6. If the packing size isn't changing from the previous spec, you can directly 'final approve,' but how can we know if it is the same or not?
  7. For this, we can search the current packing spec with PFEP (Plan For Every Part) in the SIA internal portal... login (again) #####:password
  8. Now, the part the request is for will have a part/sketch number like "57221SL10A" for example. If you search "57221" it will return the same part for differnt models. (The letters in the part number coorespond to different models, go to the model QR page to see what letters coorespond to which models)
  9. The current model has an AN (GC7) in the part number so I can look the the returned result for part #57221AN00A and I can see it is a same/similar part.
  10. Now, if the packaging is the same/smaller size, you can final approve it. If it is larger, you probably need to go find it on the floor and see if it can fit. If it is larger, it seems in most cases you can still proto approve it, but if something is very wrong then you can press reject (someone from packaging will likely contact you).

    11. Instructions revised 6/10/24

4. Inital Sample Report (ISR)

An ISR is a document submitted to the quality department after major changes are made on equipment that does/can affect the quality of produced parts. To determine if you are required to submit an ISR, please reference the table in QP8-003 ECS and ISR.

  1. The ISR form is document QF9-013. A link to the document can also be found at the bottom of QP8-003.
  2. Quality has requested that an ISR be submitted for each applicable model, so if you are changing something which affects TR8 and GC7 for example, you will need to submit two ISR's.
  3. Fill in "Plan Implementation Date" (they day you want quality to help), and "Description of Work/Tile" (ex. Weld shank change on SRT-997).
  4. Each ISR submitted should be accompanied by 2 addtional documents (3 total), the applicable weld chart and part drawing. These documents will help us fill out the remaining blanks on the ISR.
  5. First, we can find the weld charts by using the Robot Search page. Search under the "Robot#" category (ex. SRT-997) and the "ROBOT WELDING CHARTS" should be listed. There should be one for each model the robot works on. (Side note: On my computer I have to right click, open in a new tab, edit and enter the address in order for the file to open)
  6. The weld chart (weld map) will be used by quality to verfiy the welds are being made in the order listed. This document also contains the "DRAWING #" which we can use to find our last needed document.
  7. With the drawing number in hand, head to BOMECS (Bill of Material & Engineering Change Summary?? idk). The page looks blank right away, but check the bottom left corner for a tab labeled "Main Menu." Pull it up and select the box to search by "Drawing Number." Then, take the drawing number from the weld chart (ex. 60000AN00A) and search!
  8. Search results may retrun a number of files that are all seemingly the same, but I will explain my understanding of this system. Most recent revisions should be listed towards the bottom, but it seems that some revisions are issues without being attached to the actual part drawing. It seems there is no way to find the actual drawing other than starting from the bottom and working your way up. Make sure to select the "Drawing #" and not the "ECS #" and work your way up until you can see the actual part. (The one we're looking for is usually around 1.5 MB the others are typically smaller)
  9. Going back to the ISR form, the "Drawing / Part #" should match the one on the weld chart, and should also be listed on the lower title block of the part drawing. The line "Found On Print #:" can be entered from the DWG. NO. from the upper title block. The two number are usually very similar. The "Drawing Name" can also be taken from the lower title block.
  10. "Stamp of Regulation," "Classificaiton of Part," and "Interchangability" are also found on the drawing. Please see this picture for more details on these items. (In the picture, nothing is selected for "Interchangability" so nothing needs to be marked on the ISR)
  11. That's pretty much it! Make sure all of the files are organized in a manner that clearly indicate what goes toghether. I recommend making a folder for each ISR and putting in each 1. the ISR file (QF9-013) 2. the weld chart 3. the part drawing.
  12. Finally email it all to Fahim Rahman (fahim.rahman@subaru-sia.com, Quality GL) and Clayton Jones (clayton.jones@subaru-sia.com, IPC Metal). Make sure to complete this step early enough for them to plan manning.

5. Printing to Scale

  1. Drawing for production parts can be found on BOMECS and typically come in a TIF file format
  2. Head to the printer home page.
  3. For TIF files, you will want to make sure the drawing is rotated to be the long way vertically in the TIF file before uploading.
  4. Select "Create new job" at the top of the page.
  5. Select "Add file" and select the file you want to print
  6. Under the settings tab, make sure scale is selected to "To media size"
  7. Hit "Print" in the lower right corner of the pop up window!

6. Travel Expenses

Before Traveling:

  1. Before traveling, you need to recieve a travel authorizaiton number (which doubles as approval to take the trip).
  2. [add later: when is travel authorizaiton number necessary?]. When traveling with a GL/Manager/Coordinator, they may request a travel authorization number for you. Confirm if you need to request it yourself before proceeding to the next step.
  3. To request a travel authorization number, navigate to the travel authorization form here.
  4. Fill out the form with the details of your trip.
  5. Travel Activity Type: Special Project 1
  6. Travel Budgeted: Yes
  7. Cost Center: 430200 (MFG ENGR BODY)
  8. You do not need to enter info for hotel/airfare/per diem etc.
  9. Submit when completed
  10. When traveling, be sure to keep receipts for anything you wish to be reimbursed on.

After Traveling:

  1. Travel expenses are managed though an online application called Concur. Check this clip for instructions on how to navigate to Concur. If you cannot access this applicaiton, submit a help desk ticket for access here and request access to cost center 430200 (MFG ENGR BODY).
  2. At the top of the page, select "Start a Report."
  3. Travel Activity Type: Special Project 1 (I went to Japan for DZ1 LP Buyoff, I still selected SP1 instead of 'Foreign')
  4. Enter your approved travel Authorization number from the above steps.
  5. Give the report a name and fill out 'Business Purpose.'
  6. The report has now been opened. To claim a per diem, click 'Travel Allowance' and 'Manage Travel Allowance.'
  7. Record your travel details and the per diem amounts will calculate automatically. (If you spend time in Tokyo, select 'TOKYO CITY' not 'Tokyo, Japan' or any prefectures)
  8. To be reimbursed for any other expenses, use the 'add expense' button. It may be necessary to add a photo of the cooresponding receipt.
  9. Click 'Submit Report' when you're ready, and keep an eye on your email for the status of the report.

7. CONWIPs

CONWIPs (short for Continous Work in Progress), internally, are a series of steps of verificaiton associated with consturction/install/modificaiton projects. CONWIPs are generally not used for normal weekend or three day weekend work, but instead reserved for shutdown periods. Each document has a list of item to checkoff by a responsible party which will hopefully help to keep certain items from being over looked.

  1. Determine what levels of CONWIP are needed. For basic projects, typically blue and white are the only levels needed. Refer to this document for the different levels. Group leaders may also publish a list of requered CONWIPs for all projects.
  2. The most recent CONWIP forms for ME Body are found here.

8. Requesting an Interpreter

If you’re the one setting up the Outlook Invite (Teams link), please add our group email (interpreters@subaru-sia.com) to the sender list, and whoever is available will accept your meeting. It’s also very much appreciated if you could provide a simple 5W1H (who/what/when/where/why/how).

Example (You can obviously skip the “when” since that’s clear in the Invite itself):

This page is maintained by Levi Erickson - levi.erickson@subaru-sia.com

Location: U:\MFGENG\Car Body\Process Eng - Subaru Body Shop\Levi Erickson

Please let me know if any instructions on this page could use appending!